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The Australian federal election will be held on Saturday 14 September 2013
Election arrangements including voting times will be published on this webpage closer to the election.
In the meantime, you can find information relating to being overseas at election time on the Australian Electoral Commission's website www.aec.gov.au.
A Joint Australia–China Report - Feeding the Future
Joint Australia-China study paves way for closer rural cooperation
Changes to Australian visa service delivery in China
Imagine Australia weibo account (Chinese language only)
Travel Advice for China
Up-to-date travel Advice for China issued by the Department of Foreign Affairs is available at the http://www.smartraveller.gov.au website.
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Passport Times
Passport applications should be lodged in person and are accepted between 9:00 - 12:00 & 13:30 - 15:00 Monday to Friday.
Consular Notary Acts - Working Hours
Clients seeking notarial acts (witnessing of documents, swearing of affidavits, authentications, CNI, legal documents etc) should visit the Australian Consulate General between 15:00 - 16:00 Monday to Friday to have their documents processed.
Job Vacancy
Position: Locally Engaged Designated Officer – Full or Part time
(Expatriate Level 6)
Position Title: Corporate Services Technical Officer (Level 6) – Full or Part time
The Department of Immigration and Citizenship has as its mission building Australia’s future through the well-managed movement and settlement of people. The Visa and Citizenship Office of the Australian Consulate-General in Shanghai currently has over 90 staff and is recruiting a Corporate Services Technical Officer for employment during 2013-2014.
Applicants must be citizens of Australia, who currently hold or can obtain an Australian security clearance. Applications are also open to the spouses of New Zealand, British, Canadian, USA or other nationals, who can work at a diplomatic mission in China.
The position will be filled on a 12 month basis from as early as 1 July 2013, with the possibility of renewal of contract at the end of 30 June 2014.
Successful applicants need to demonstrate that they meet the selection criteria. Applications that fail to address the selection criteria will not be considered.
The salary offered is minimum RMB 23,701.48 per month (pro-rata for part-time), depending on the level of the position and successful candidates’ experience.
Please note that all relocation costs are at the expense of the successful candidates - including travel, shipment of personal effects, accommodation and insurance.
How to apply
Those wishing to apply for these positions need to lodge the following:
• a brief statement addressing each of the selection criteria (maximum of 1 page)
• a brief current resume, detailing employment and educational history
• the name and contact details of two referees, who have recent knowledge of the applicant's work performance
The written statement and resume will be used to shortlist applicants for further consideration. Shortlisted applicants may be required to attend an interview with a selection panel comprising of a Locally Engaged manager and an Australian officer of the Consulate-General in Shanghai.
Enquiries regarding the position may be directed to Ms Cathy Zhou by email (cathy.zhou@dfat.gov.au).
Applications should be submitted via email to Ms Cathy Zhou (cathy.zhou@dfat.gov.au) by close of business on Friday 14 June 2013.
SELECTION CRITERIA
Corporate Services Technical Officer (Level 6) – Full or Part time
Locally Engaged Designated Officer
1. Contributes to strategic thinking
Demonstrated initiative, flexibility, resourcefulness and the willingness and energy to promote and contribute to continuous improvement in the workplace.
2. Achieves results
Highly developed organisational and work management skills including the ability to manage personal work and to deliver workplace goals within deadlines.
Ability and willingness to respond positively to change, including supporting implementation of organisational change.
3. Supports productive working relationships
Well developed skills in working in a team environment, including demonstrated ability to develop productive working relationships and to build team cohesion.
Commitment and demonstrated ability to deliver excellent client service.
4. Displays personal drive and integrity
Demonstrated ability to deliver quality professional service, apply ethical work practices and maintain the highest levels of integrity in all aspects of work.
5. Communicates with influence
Demonstrated strong oral and written communication skills and ability to deal effectively with staff and external.
Skills in communicating with people from diverse backgrounds and cultures, including sound negotiation and conflict resolution skills.
6. Demonstrates professional or technical proficiency
Demonstrated ability in supporting PCs and PC based software including the Microsoft Office suite.
Proven ability to quickly learn how to use new systems and appliances, such as door access systems and alarm systems.
7. Hold or have an ability to obtain an Australian Security Clearance.
Highly desirable: Mandarin language skills, Knowledge of immigration-related IT Systems
DUTY STATEMENT
Corporate Services Technical Officer (Level 6) – Full or Part time
Locally Engaged Designated Officer
Duties may include some or all of the following:
• Manage the on-boarding of new staff members, and provide IT induction training. Manage the user account lifecycle.
• Provide support and training to staff for appropriate use of systems, training on software, and other computer related matters.
• Advise the PMO and Office Manager on the procurement of new capital items, and, in accordance with relevant procurement guidelines, undertake purchasing of IT and IT-related items
• Maintain appropriate records of existing and newly purchased inventory.
• Undertake annual stock takes and audits of DIAC and DFAT assets.
• Manage the local door access system, produce reports, and log faults as required.
• In conjunction with an A-based staff member, manage and monitor the local alarm and CCTV system for the office.
• Maintain local desktops and applications in conjunction with A-based Local Area Netowrk Administrator (LANA) as well as support A-Based IRIS administrator.
• Assist with the planning and move of the Visa and Citizenship Office to ensure minimal business disruption.
• Undertake routine checks and ensure safeguarding of attractive & portable items
• Log and follow up system faults to the DFAT Global Support Centre, DIAC IT Support and other service partners.
• Liaise with A-based LANA, SAO, Regional Technical Officer, and Regional IT Manager regarding local IT issues and IT best practice.
• Escort and supervise local workers in the office as required.
• Liaise with A-Based officers regarding physical and computer security.
• In accordance with relevant guidelines, install new and dispose of obsolete computing equipment in the office.
• Other duties as required.
